Top Communication Strategies That Work for a Digital Office Space
Effective communication in the office space entails more than the usual swapping off a few emails or picking up the phone to pass some message to the junior or senior associates. There is a certain degree of different strategies that should go in line with communication in the work station. Overall this is about intently listening to the needs of others while engaging them in different office activities on a level that makes everyone feel comfortable to be part of the organization. Productive communication is therefore, instrumental in all levels. Here are some strategies that will help every workplace to indulge in advanced communication for a better organization.
Tweaking the Message Delivery to Fit the Interpretation of the Recipient
People may receive the same information, but their interpretation will be totally different. For that reason, it is important to consider your recipient including who they are and their ability to comprehend the message before you deliver it. Although some people find the nitty gritty pieces of information, others will be satisfied with the summary of facts. Either way, strive to understand the person you are communicating with.
Let Your Staff Know that They Need to Listen to Care for Your Message
The first question you should ask yourself before passing any form of communication is why people need to listen to your message. What is in this piece of message that will make them interested in perking up or listening? Apart from the ordinary courtesy for employees or staff to let their senior associates to speak or have their say, most individuals will be doing this because it is an obligation and not the interest they are required to show on the information conveyed. You need to present the information through a channel that allows everyone to benefit from it. Also, the recipients should retain the information. Perhaps you can make it better by filling your team with like-minded people.
Hit the Nail on the Head
Forget about filler words and concentrate on creating great content. If you can pass your message in fifty words, avoid adding a few more words as this will add some frill to your content. Moreover, people are not keen on listening to a winded-speech. Workplace communication requires you to focus on clarity. Avoid being vague.
Deliver Crucial News in Person
Whether it is excellent or bad news, if possible, deliver information in person. For instance, if the company is downsizing, or expanding its global presence, pass the information to your team in person. Be keen on using the right tone depending on the context.
It is amazing how fast information can spread around your organization before being released officially. All too often, such news ends up in the hands of a person who will exaggerate or alter the content. That is why you need to be timely with releasing official communication.
Conclusion of Office Space
When it comes to office communication, you need to be keen in order to deliver the message as it is and not how you want it to be. This is because employees rely on the content to make decisions that can make or break your task force.