Tips To Help You Avoid Software License Trouble
Most people running businesses know how software license compliance can at times be challenging. Things even get more convoluted when you toss in other technologies like cloud and virtualization. You will find the tips in this article useful if avoiding software trouble sounds like something you would want.
Employee misuse is one reason why companies overuse software license whereby some will install and intentionally or unintentionally fail to obey the licensing rules. A case in point is when a staff member purposely uses pirated software in addition to those that share copies of software thus violating the clearly stipulated guidelines. Ensure that all staff refrain from unauthorized software installation if you desire to keep issues at bay.
Virtualization is making inroads in the business world and this isn’t shocking now that it keeps expenses at bare minimum as there is no need to buy new hardware from time to time. Even so, there are usually special terms and conditions when it comes to virtualization of servers. In order to avoid getting into the bad books of your vendor, familiarize yourself with virtualization licensing rules.
It is on the same note that cloud technology comes with its own rules of engagement. Despite the numerous benefits cloud technology brings on board, you are in for a hard time should you not be careful. Cloud technology somewhat transitions substantial powers from the IT department to the end use who is probably not familiar about licensing restrictions.
Sharing of login information is common practice among many employees, according to experts. Now that most vendors will only charge on the basis of resources use, such as disk space, they will not take issue with this. On the other hand, some vendors will take offense when accounts are shared as this is what they will consider as an act of software piracy. It would therefore be for your own good to inquire about this before allowing the sharing of usernames and passwords.
Just like in the running of any business, oversight is a matter that you shouldn’t disregard under these circumstances. If you are wondering how to go about this, it would be good to at all times track the use of software. Professionals advice that audits need to be done from time to time so as to identify any mistake way before the vendor.
A good way to make auditing easy is having a central software repository. Not only will you save time but money as well now that your licenses will be at arm’s reach should an audit come knocking. Wrapping your fingers around this need not be an arduous task thanks to the likes of software escrow service. Check this out should you wish to learn more.